Key Features
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Key Benefits |
Each supplier will have their own purchase day cycle and order planning is done based on that
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Optimum purchase order are prepared in time based on analysis of stock, sales and demand information as per plan |
Purchase history availability from all the supplier enables ordering based on thatt.
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Optimum ordering is done based on analyzing purchase history, stock and sales |
| Automatic notification on delivery date based on maximum lead time for the item given in the product master |
Helps to know the delivery date for a given order in time so that planning can be done properly |
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Facility to provide shipping instructions along with the purchase order (PO) and the option to have multiple shipping address for each PO |
Ensures PO is given from HO and the physical goods receipt is at warehouses or at outlets directly |
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PO from HO is sent to warehouse for GIN [Goods Inward Note]. GIN is approved only when it matches with the PO 100% |
Ensures 100% control over goods coming in for the quantity, rate, tax, offers and all other commercials. |
| Discrepancy between PO and GIN makes the GIN unapproved and approval by the purchase manager is must for accepting the GIN and doing GRN at the warehouse |
Best practice to follow and also ensures trade information is always in sync with accounts information, making the supplier relationship transparent and easy to manage. |
| Status tracking for PO to give complete visibility into the PO like whether PO has been approved, released to supplier, GIN done, GIN discrepancy waiting for approval, GRN done, payment pending, payment made etc. |
Comprehensive central purchase management process, ensures easy tracking, follow-up and management of supplier relationship and goods receipt efficiently and effectively. |
| Availability of discrepancy reports (between PO and invoice, between invoice and goods received), purchase/damage return reports and PO status based reports |
PO status help on follow-up delivery and the discrepancy reports help in bring closure to the issues. This way, issues with supplier are resolved before goods are accepted. This creates healthy supplier relationship. And all this are done at HO level and store operations are not affected |
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