What is an MIS Report & How to create
a MIS Report?

Make informed decisions with data-driven insights consolidated from every department across all facets of the business through MIS reports. Explore further to learn more about MIS reports!

What is MIS report and why it's needed

What is an MIS report?

An MIS Report is a management report that seamlessly consolidates and presents comprehensive insights encompassing every department of the business. Management information system reports (MIS) are meticulously tailored to suit specific business needs and are generated quickly. By simply selecting the appropriate type of MIS report, businesses can effortlessly access and analyze vital business insights from any location, empowering informed decision-making. MIS reports are usually prepared at regular intervals as per the business need, either daily, weekly, monthly, or quarterly based on their requirement for the smooth running of their business. Businesses in need of MIS reports can opt out for an automated MIS reporting system that can help them collect, process, and present data in preferred requirements in no time.

Steps to create a MIS report

Generating a Management Information System (MIS) reports involves several milestones from defining purpose, collecting data, processing, and converting it into a presentable format. The decision maker who is generating the MIS report can decide the format that they require by customizing the steps based on their need. A short glimpse of the steps involved in the MIS report generation is as follows

Define purpose

Decide the purpose of the report first, so its focus gets narrowed down to the aspect that is required for the decision-making.

1

Collect data

Collect the data that is required to arrive at a report from the relevant sources of the organization. The data should be accurate and complete.

2

Process data

The data collected is raw data. Process the data by cleaning it and converting it into a standardized format to gather some insights from it.

3

Analyze data

The processed data can now provide insights and analysis of the aspect that is being analyzed. List down the insights interpreted.

4

Format data

Shape the data and its insights into a presentable format using any report layout structure or graphical representations.

5

Take decisions

Using the MIS reports prepared, management can review the MIS reports, assess the organization's status, and make informed decisions.

6

Why do organizations need MIS Report?

Convert data to insights

MIS report system can be implemented for all departments in a business. Below is an MIS report example that shows how it works.Our supermarket with 750+ type of items in the shelf has made sales of Rs.30 Lakhs for the month is raw data. 7% of sales in the supermarket are from the grocery and health care sections is an insight. Based on this, a manager can make a profitable decision: Let’s allocate an extra 25% budget for the purchase of these fast-selling products. That's how report for MIS looks, and it's not just for purchase, MIS reporting system can be implemented for all departments.

Predict the future

If data is pooled, we can see a pattern emerge. For instance, a spike in sales of sunscreen lotion from the health care section in the last week of Aprilcan mean a lot. It helps you make a range of decisions. From what to purchase next month to which brand to focus on and from planning for petty expenses to exploring big-ticket investments. You can predict your cash flow and ensure control over your bottom line (profits) with the help of an effective MIS reports.

Communicate clearly across company divisions

Preparing MIS report ensures timely decision-making. Each level of management demands a different set of insights that can be interpreted from various types of MIS reports. Day-to-day sales till employee attrition rate has to be communicated to different levels of management. The outstanding credit amount to be collected from customers has to be constantly notified to them, once the credit period is exceeded. Similarly, MIS report for manufacturing company will be totally different and it includes data as per their need. With various types of MIS reports available, these insights could be derived for faster decision-making.

MIS report system can be implemented for all departments in a business. Below is an MIS report example that shows how it works.Our supermarket with 750+ type of items in the shelf has made sales of Rs.30 Lakhs for the month is raw data. 75% of sales in the supermarket are from the grocery and health care sections is an insight. Based on this, a manager can make a profitable decision: Let’s allocate an extra 25% budget for the purchase of these fast-selling products. That's how report for MIS looks, and it's not just for purchase, MIS reporting system can be implemented for all departments.

If data is pooled, we can see a pattern emerge.
For instance, a spike in sales of sunscreen lotion from the health care section in the last week of April can mean a lot. It helps you make a range of decisions. From what to purchase next month to which brand to focus on and from planning for petty expenses to exploring big-ticket investments. You can predict your cash flow and ensure control over your bottom line (profits) with the help of an effective MIS reports.

Preparing MIS report ensures timely decision-making. Each level of management demands a different set of insights that can be interpreted from various types of MIS reports. Day-to-day sales till employee attrition rate has to be communicated to different levels of management. The outstanding credit amount to be collected from customers has to be constantly notified to them, once the credit period is exceeded. Similarly, MIS report for manufacturing company will be totally different and it includes data as per their need. With various types of MIS reports available, these insights could be derived for faster decision-making.


Why should you choose Gofrugal for creating MIS Reports?

Of all the things explained, here are three summarized reasons why Gofrugal MIS report format is the best of the lot

Almost all types of MIS report formats can be readily exported and widely shared

MIS reports can be accessed from anywhere at any time, from browser to mobiles

Certain MIS reports have to be sent to management daily or on specific days. Gofrugal will do it for you as you require by one-time scheduling of the daily mis report and monthly mis report. Just the email ids, date and time need to be fed

POS Software Happy CustomersHappy POS System CustomersGofrugal POS Customers

Discover how our auto MIS report generation benefits customers

Gofrugal MIS reports' happy customer

Generating MIS reports with 1 click has reduced our efforts, time, and resources. We were able to track every report right from received goods to financial statements anytime from anywhere. This helped us to make the right decisions at the right time and track our employee activities without any additional effort.

Mr. Yassar, M.D
MotoGear Performance

Examples of MIS Reports

MIS reports cater to various needs based on the aspect of the business being analyzed by the respective stakeholders. Few of MIS reports examples are as follows:

Customer-wise/product-wise sales reports with/without gross margin

Quadrant reports based on Item wise High-Low Profitability-Popularity combo

Financial Reports like Balance Sheet, Profit & Loss, Cash Flow, Fund flow statements

Expired stock / Non-Moving / Slow-Moving stock reports

Sales rep wise order in-take, sales, and collection reports

Exception reports like Negative balance/outstanding

Inventory / Debtors / Suppliers Ageing reports

Accounting Ratio reports

Audit Trail reports


MIS Reports in Gofrugal

What is a MIS Report?

An MIS report, which stands for Management Information System report, serves as a crucial tool that provides a comprehensive overview of an organization's performance. MIS reports include in-depth analyses of key factors such as sales, revenue, market trends, and challenges. Management information reports empower businesses to make informed decisions and execute their strategies more effectively. While the specific requirements may vary between businesses, manually creating MIS reports can be a time-consuming process. Fortunately, the utilization of reliable MIS reporting software streamlines the generation of these critical insights, facilitating quicker decision-making. Discover how MIS reports can enhance your organization's efficiency and propel it toward greater success.

MIS Report full form

"Management Information System Reports" is the full form of MIS Report. This report encompasses management, its information and the various systems associated with it. Understanding the full form of MIS Report is essential for those seeking comprehensive insights into how management information systems contribute to effective decision-making and organizational operations.

What is the Meaning of MIS Reports?

The MIS reports, also known as Management Information System report, are tailored for specific timeframes and intended for particular decision-makers. MIS Reports are structured and organized summaries of data and information that provide insights into various aspects of an organization's operations, performance, and management. MIS report helps in taking accurate and faster decision-making, process implementation, and achieving excellence in operations.

MIS report full form and meaning

How do MIS Reports work?

MIS reporting gives an overall picture of all the happenings in a company viz orders, revenue generated, queries raised by customers, the performance of employees, etc. These reports will determine the performance by comparing the target achieved with the target planned for a particular period. After analyzing what's working and what's pulling them down, businesses can adopt the best practices that would give better results. This is the fundamental purpose of MIS reports.

Working of MIS reports

What are the
components of MIS?

There are five significant components of an effective Management Information System (MIS). Let us understand what role they play in the MIS reporting system.

People
Various stakeholders who are the users of the MIS system

Data
Volumes of data that is to be fed into the MIS system

Processes
Sequences of steps involved in collecting, storing, and analyzing data processed by the MIS system

Hardware
All hardware forms of computers (servers/workstations), printers, networking equipment, etc that aid in the processing of data into information

Software
Integrated set of computer system/application programs like Operating systems, Database Management systems (DBMS), Billing/POS software, Accounting software, ERP/CRM software, etc which run on the hardware systems for the data conversion process

Components of MIS

Type of MIS

Types of Management Information System (MIS)

The above pyramid depicts the three levels of Management, their composition, Information Systems and the type of decisions to be taken at each level. The type of MIS at each level depends on various factors like stakeholders who use the system, frequency of communication intra-level / inter-level, turn-around time to respond to scenarios, level of technology dependency etc


Types of MIS Reports

Every MIS report has its own purpose. According to factors like source data, expected outcome, target audience MIS reports can be categorized into the following types :

Summary MIS report

As a summary of the company performance, across various divisions, it makes top management understand the performance of their investment

Cash flow statement MIS report

Inflow and outflow of cash report will be reviewed daily or weekly by the middle level management. Factors such as sales, credit receivables from customers contribute to inflow and purchases, credit payments to customers contribute to outflow. Thecash flow statement MIS report brings out every penny that’s moved around through the company

Profit MIS report

As the sole purpose of determining performance, this report gives profit earned after taxes against the target planned for a period. Quarterly profit MIS reports can be analysed to identify the company’s growth over last year. Major decisions in budget will be taken thanks to these profit MIS reports

Accounting MIS report

Accounting comprises of four components namely, assets, expenditure, liabilities and income. The performance of these components determines the financial position of the company. Usually, it’s prepared by accountants

Trend MIS report

Segment wise, item wise, category wise performance of the past and present constitute trend MIS report. Investments can be planned accordingly

Sales MIS report

One figure that’s the subject of many a meeting is revenue. Sales MIS report showcases precisely that. It also goes much deeper and shows the region that's contributing the most, the products that are performing and other growth factors. Thus, helping the company know what to cut, where to add and which one to focus on

Exception MIS report

Analysing what's working is equally important as analysing what's not. For example, something that's pulling us down will definitely incur an expense. To understand the growing expense compared to previous quarter/ month data, the exception reports would be exceptionally useful

Inventory MIS report

To give a heads-up to the purchase manager, daily inventory MIS reports will be sent. Depending upon the fast-moving items, current stock count and distributor balances in the inventory MIS report, the purchase manager will get to decide on the upcoming purchase orders


  • Summary MIS report
    As a summary of the company performance, across various divisions, it makes top management understand the performance of their investment
  • Cash flow statement MIS report
    Inflow and outflow of cash report will be reviewed daily or weekly by the middle level management. Factors such as sales, credit receivables from customers contribute to inflow and purchases, credit payments to customers contribute to outflow. The cash flow statement MIS report brings out every penny that’s moved around through the company
  • Profit MIS report
    As the sole purpose of determining performance, this report gives profit earned after taxes against the target planned for a period. Quarterly profit MIS reports can be analysed to identify the company’s growth over last year. Major decisions in budget will be taken thanks to these profit MIS reports
  • Accounting MIS report
    Accounting comprises of four components namely, assets, expenditure, liabilities and income. The performance of these components determines the financial position of the company. Usually, it’s prepared by accountants
  • Trend MIS report
    Segment wise, item wise, category wise performance of the past and present constitute trend MIS report. Investments can be planned accordingly
  • Sales MIS report
    One figure that’s the subject of many a meeting is revenue. Sales MIS report showcases precisely that. It also goes much deeper and shows the region that's contributing the most, the products that are performing and other growth factors. Thus, helping the company know what to cut, where to add and which one to focus on
  • Exception MIS report
    Analysing what's working is equally important as analysing what's not. For example, something that's pulling us down will definitely incur an expense. To understand the growing expense compared to previous quarter/ month data, the exception reports would be exceptionally useful
  • Inventory MIS report
    To give a heads-up to the purchase manager, daily inventory MIS reports will be sent. Depending upon the fast-moving items, current stock count and distributor balances in the inventory MIS report, the purchase manager will get to decide on the upcoming purchase orders

MIS reports expected by different levels of management

The three levels of management expect MIS reports from four different departments to assess the company's performance and make smart moves

How to prepare MIS report in Excel?

This method of MIS Reporting demands excellence in MS Excel or other spreadsheet tools.

Step 1 : Raw data from multiple departments have to collected in order to structure the report and to decide the heading for rows and columns

Step 2 : Segregate the raw data and put them under respective headings. Apply filters to remove unnecessary information that won’t contribute to decision-making

Step 3 : Goal is to prepare a dashboard template. It can be created with Excel formulas and pivot tables. However, the segregated data needn’t be floating around the dashboard template. Create a new sheet in the report and move the segregated data to the depository sheet. Formulas can help you showcase the final results in the dashboard template

Note : Ensure headings are in the required format. E.g., the revenue column should have a currency format. Also, re-check the formulas applied at least thrice to avoid errors.

Generation of MIS report in Excel vs. Gofrugal

How to generate MIS Reports with Gofrugal?

Unlike the tons of manual effort and re-checking issues involved with Excel, almost all types of MIS reports can be readily exported from Gofrugal software. This method of MIS Reporting involves just 3 simple steps:

Step 1 : Identify the report name which contains your required information either from the Report menu or from the Menu search bar, say for example, "Bill wise Item wise sales detail report"

Step 2 : Enter the mandatory main filters like Bill date range, location name with/without optional advanced filters like the Product category, sub-category, Brand name, etc and Click on Apply button

Step 3 : Once the report data is loaded on screen, click on the "Export Reports" button, select the export type like xls or csv or pdf and finally click on the export button to get the report in the desired format.

Note : These reports have direct insights and can be exported from anywhere anytime. However, to generate a MIS report by an amalgamation of two or more exported reports can be done in an excel sheet only. Combining two insightful reports would require less than 10% of the manual effort put in the first process.

Generating different types of MIS report with Gofrugal

Experience + Gofrugal = Delight

With Gofrugal's mobile app, I don't really have to be at work to see work

Mr.Nirav Meswani

Director, Surpise Home Lined

We loved the fact that GOFRUGAL never said NO for any of our requirements & always had a solution for us

Yeshwanth Mehta

Owner, The Noodle theorly

Gofrugal product saves me 2-3 hours of manual work daily. There are many reports that have helped me expand by business

Aadithya

Proprietor, Aadithya Pharmex

More Success Stories

We are sure you will be convinced about MIS and, importantly, Gofrugal's MIS automation. To make it easier for you, click on the link below and you get a FREE trial of Gofrugal ERP and other apps for a full month. Now this is one insight you surely don’t want to miss!