One Software Gofrugal to abide by all GST rules from filing to eWay bill

e-way bills are required to be created by GST-registered businesses for the transportation of goods. With its real-time integration to the GSTN e-way bill portal, Gofrugal is able to generate GST e-way bills just as easily as making a bill copy.

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e way bill generation

What is e way bill?

An e-way Bill (Electronic Way Bill) is an electronic document that has to be mandatorily generated by GST-registered businesses for the transportation of goods worth more than ₹ 50,000. An e-way bill document has to be generated in the GST e-way bill portal with the details of the goods to be transported, the supplier, recipient, and transporter. An e-way bill has to be generated even if payments are not made for the transported goods. It is the retailer's or the transporter's responsibility to generate the document, though, if even one party, such as the supplier, is not registered.

 what is e way bil

Format of e-way bill

The format of an e-way bill has two parts. In the first part (Part A), invoice and recipient details will be available, and in the second part (Part B), transporter information such as departure details and vehicle number will be available.

The GST e-Way bill portal allows for the creation of e-way bills, but doing so requires the entry of each detail, line by line, or the import of an excel sheet containing the details.

If you prefer to generate the e-way bill automatically, you can very well do it with Gofrugal! We will generate it for you while you dispatch the goods.

How to generate GST e-way bills on e-way bill portal?

e-way bill generation can be done directly from the e-way bill portal by entering the necessary details.

  • STEP 1
  • STEP 2
  • STEP 3
  • STEP 4

Login to the e-way bill portal with the username and password.

eWay bill portal

Click on the e-way bill on the left side of the dashboard and select "Generate New." e-way bills can also be generated in bulk by preparing the details in bulk and uploading them in JSON format.

manual eway bill process

Once you enter the e-way bill entry form, select the transaction type, document type, sender details, receiver details, item details, and transporter details in Part A.

Part A of eway bill

In Part B, enter the vehicle details along with the vehicle number and click on "Submit." e-way bills will be generated along with the QR code and the EWB number.

Part B of e way bill

How to generate GST e-way bills via SMS?

e-way bills can also be generated over SMS, just like on the web. When the user does not have access to the internet or a desktop computer, this will be helpful. The e-way bill generation via SMS includes three key steps.

Step 1: Register

Register your mobile number for SMS on the GST e-way bill portal. The registered mobile number for that particular GST number and user ID can only be used to generate an e-way bill by SMS.

Step 2: Send and Validate

Send an SMS with the format and parameters specified in the GST way bill portal to the e-way bill number 77382 99899.

Step 3: Receive EBN

When the message is sent, the EBN will be produced together with the transporter data, and it will be communicated to the user through SMS.

eWay bill generation by SMS e Way bill SMS e Way bill generated

Easiest way to create eway bills, Gofrugal!

All it takes is a click to upload details to the eway bill portal

Step 1 : Register on the eway bill portal using your GST number and map the GST Suvidha provider

Step 2 : Use the username and password generated in the Government portal to connect the Government e-way billing portal with Gofrugal's e-way billing solution.

All done! Every sale or sales return invoice generated going ahead with the appropriate dispatch information in the Gofrugal ERP will immediately get posted in the GST e-way bill Government portal. The consignor, consignee, and transporter can all print the e-way bill.

How to calculate the validity of a GST waybill?

e-way bills generated from January 1st, 2021, will be valid for one day and up to 200 kilometres. The validity period will be extended by one day for every additional 200 kilometres. The validity of e-way invoices for Over Dimensional Cargo (ODC) or multi-modal goods is limited to one day and a maximum distance of 20 kilometres.

e-way bill validity for 546Kms (546/200) = 3 days (1+2 days)

Cases when eway bill is not required

An eway bill need not be generated,

If the value of goods transported is less than Rs. 50,000

When the mode of transport used is non-motorized

When goods are transported from airport, sea port and land customs station to Inland Container Depot (ICD) or Container Freight Station (CFS)

If the transported goods are exempted from GST tax itself

When goods are transported under Government supervision like Customs, Ministry of Defense

If the distance between the transporter office and the consigner/ consignee is less than 10kms and if all the parties belong to the same state

Know your waybill
e way bill format

e-way bill: Format, Rules, Generation, Modification

With the use of APIs and in the same format as required, the Gofrugal e-way bill generation software makes it easier to generate eway bills without actually allowing you to access the GST e-way bill portal. Additionally, for all eway bills, Gofrugal complies with all other GST rules and will continue to do so by immediately putting all recent changes with respect to GST and e-way bill into effect.

Why do you need e-way bill?

e-way bill is a system to track the movement of goods and ensure that the goods being transported comply with the GST law, which was created with the intent to curb tax evasion.

e-way bill rules and regulations

  • As per Rule 138 of the CGST Rules, 2017, e-way bill generation has been implemented w.e.f 1st April 2018 for transportation of goods.
  • If the supplier is not the GST registered party, then the recipient must generate the e-way bill.
  • If the supplier or recipient is not a GST registered party, then the transporter must generate the e-way bill.
  • The e-way bill validity is based on the distance it's being transported. If the distance to be covered is less than 100kms then the validity is 24 hours and for every 100kms the validity increases by 24 hours.
  • The goods cannot be transported without the expired eway bill. The e-way bill must be extended anywhere within 8 hours of expiry or after 8 hours of expiry by the transporter or party who generated e-way bill.
  • Failing to transport within the validity time or extending the validity will lead to a penalty as mentioned below.
  • Movement of goods without generating the e-way bill is an offence and is subject to levy a penalty of Rs. 10,000 or evading of the tax sought (whichever is greater).
  • Whether transportation is interstate or intrastate(*), the transporter should have a physical or digital copy of the e-way bill in hand before the journey commences and till the goods are delivered.

*States have defined their own rules on the E-Way bill for intra-state transportation, i.e., transportation of goods within the state. For e.g., in Delhi, West Bengal, and Tamil Nadu, an E-Way bill is to be generated only if the invoice amount is greater than Rs.1 lakh.

Who should generate e-way bill?

The following documents can be sent through SMS or directly through the e-way bill portal when creating an eway bill:

GST Registered Party : A GST registered party must generate the e-way bill with the details of the receiver if they are the supplier, or the details of the supplier if they are the receiver.

GST Unregistered Party : The e-way bill must also be generated by a GST unregistered party. The registered person is in charge of creating the e-way bill if the transfer of goods involves a GST-unregistered person and a registered person.

Transporter : A transporter that transports goods using any form of transportation must make sure that the supplier or receiver generates the e-way bill. In the absence of generation, then the transporter must get the e-way bill ready by himself.

Documents required to create the eway bill

To generate an e-way bill, it's mandatory to get these documents ready before reaching out to the GST portal or sending an SMS for e-way bill generation.

1. An appropriate invoice, bill of supply, or delivery challan for the goods being transported

2. In the case of road transportation, the vehicle number or the transporter ID

3. Transporter ID, Transport document number, and date for transportation by train, air, or ship

Why should you choose Gofugal to generate e-way bills?

With Gofrugal, e-way in no way would confuse you anyway. One way to the runway is to click on the button below and register. You get a FREE trial of Gofrugal ERP and other apps for a full month. And make a lot of headway!

Frequently Asked Questions (FAQs) on e-way bill

  • How to edit/modify an eway bill?

    Login to the e-way bill portal and navigate to the menu section. Under the "e-way bill option, choose "update vehicle number" to update the vehicle number. Likewise, even the transporter details can be updated. To change more transport details, under the "consolidated EWB" option, choose to regenerate.

  • How to cancel an eway bill?

    In case of non-delivery, the e-way bill can be canceled, but only by the party who generated the bill.

    e-way bill can be rejected by any party using the "Reject" option in the e-way bill portal.

  • How to extend e-way bill validity?

    e-way bills can be extended either eight hours before expiry or within eight hours of expiry only by the party who generated the eway bill.

  • How to check the status of the e-way bill?

    The status of e-way bills generated by all parties can be viewed by all parties in the GST Way bill portal under the reports section.

  • What are the e-way bill penalties?

    When goods of value above ₹ 50,000 are transported without generating an eway bill, the concerned party will be fined ₹ 10,000 or the equivalent amount of tax evaded.

  • What documents have to be carried by the person in charge of the transportation of the goods?

    Invoice, bill of supply, and delivery challan as required.

    A copy of an e-way bill, E-Way bill number, or e-way bill mapped to a Radio Frequency Identification Device, RFID.

  • What is the relationship between an e-invoice and e-way bill?

    e-invoices were introduced under GST on October 1st, 2020. If the transporter ID and mode of transport are updated in the e-invoice, this will allow e-way bills to be automatically filled out from the e-invoicing portal itself. This has simplified the e-way bill process.

  • How can an unregistered transporter generate an e-way bill?

    If the transporter is an unregistered citizen, he or she can request the supplier to generate an e-way bill, or he or she can generate one by logging into the e-way bill portal for citizens.

  • What changes should be made to an e-way bill when goods are transferred from one vehicle to another vehicle?

    The transporter needs to update the details of conveyance in the e-way bill on the common portal in "Form GST EWB 01" before transferring the goods to another vehicle.

  • Can we generate an e-way bill without the vehicle number?

    Yes, it is possible to generate an e-way bill without a vehicle number. The e-way bill consists of Part A and Part B. Part A comprises the details of the goods, supplier, and recipients, while Part B comprises vehicle or conveyance details. So while generating an e-way bill, Part A is mandatory and Part B can be left unfilled and updated later in the e-way bill portal. This will be useful when the supplier chooses the transporter of the goods and needs to raise the e-way bill but is not aware of the vehicle that will be used for the transportation. The supplier can generate the e-way bill when he bills the goods and can update the transport details alone when he concludes the vehicle for transportation. But vehicle details in Part B are mandatory before the physical movement of goods.